Your privacy is important to us, and maintaining your trust and confidence is one of our highest priorities. We respect your right to keep your personal information confidential and understand your desire to avoid unwanted solicitations.
We have prepared this policy to explain what types of information we collect, how we use it, and under what circumstances we may share it.
Under no circumstance do we provide personal information to non-Palm Beach Accounting and Financial Services LLC companies for the purpose of independent telemarketing or direct mail marketing of any product or service of these companies. In fact, we do not disclose any information except in the limited situations described below.
We hope that by taking a few moments to read our policy, you will have a better understanding of what we do with the information you provide us and how we keep it private and secure.
A. Types of Information We Collect
We collect personal information about you, but only when that information is provided by you or is obtained by us with your authorization. We use that information to prepare your personal income tax returns and may also use it to provide various tax and financial planning services to you at your request.
Examples of sources from which we collect information include:
interviews and phone calls with you,
letters or e-mails from you,
tax return or financial planning organizers,
financial history questionnaires, and
books and records.
B. Uses of Information Collected
We may use Contact Data to send you information about Palm Beach Accounting and Financial Services LLC or our products or services, or promotional material, or to contact you when necessary. We may use your Financial Data to verify your qualifications for certain products or services and to bill you for products and services. We may use your Demographic Data to customize and tailor your experience on the Site, displaying content that may interest you according to your preferences.
C. Parties to Whom We Disclose Information
We do not disclose personal information about our clients or former clients to anyone. However, to the extent permitted by law and any applicable state Code of Professional Conduct, certain nonpublic information about you may be disclosed in the following specific situations:
To comply with a validly issued and enforceable subpoena or summons.
In the course of a review of our Firm’s practices under the authorization of a state or national licensing board, review of our professional practice under AICPA or PCAOB authorization, or as necessary to properly respond to an inquiry or complaint from such a licensing board or organization.
As a part of any actual or threatened legal proceedings or alternative dispute resolution proceedings either initiated by or against us, provided we disclose only the information necessary to file, pursue, or defend against the lawsuit and take reasonable precautions to ensure that the information disclosed does not become a matter of public record.
To provide information to affiliates of the firm and nonaffiliated third parties who perform services or functions for us in conjunction with our services to you, but only if we have a contractual agreement with the other party, which prohibits them from disclosing or using the information for other than the purposes, for which it was disclosed. (Examples of such disclosures include using a retention agency to store prior year records.)
In conjunction with the normal due diligence process of any merger, provided that we take appropriate precautions (for example, through a written confidentiality agreement) so the prospective merger partner does not disclose information obtained in the course of the process.
D. Who Has Access to This Information?
Palm Beach Accounting and Financial Services LLC employees are permitted to access the information they need to perform their jobs. We maintain strict internal policies against unauthorized disclosure or use of client information.
E. Confidentiality and Security of Nonpublic Personal Information
Except as otherwise described in this notice, we restrict access to nonpublic personal information about you to employees of our firm and other parties who must use that information to provide services to you. Their right to further disclose and use the information is limited by the policies of our firm, applicable law, our Code of Professional Conduct, and nondisclosure agreements where appropriate. We also maintain physical, electronic, and procedural safeguards in compliance with applicable laws and regulations to guard your personal information from unauthorized access, alteration, or premature destruction.